OFFICE ASSISTANT.
Location: East Lansing, Michigan.
Job Type: Part-Time, in-office. Hours are flexible.
Compensation: Competitive and Commensurate with Experience.
About Us:
We are an established law firm providing tax return preparation, bookkeeping, IRS representation, tax planning, and related accounting services to a long-term and loyal client base. We are seeking a dependable, organized, and detail-oriented Office Assistant to help support our team and contribute to the continued success of our practice.
The Right Candidate Will:
- Possess and project a genuine positive attitude toward clients, coworkers, and daily office responsibilities.
- Demonstrate exceptional attention to detail and organizational skills.
- Communicate professionally and courteously, both verbally and in writing.
- Be dependable, punctual, and able to work independently.
- Take pride in producing accurate, high-quality work.
- Be comfortable learning new processes and software applications.
- Maintain confidentiality when handling sensitive financial and personal information.
Primary Responsibilities:
- Answer and direct incoming telephone calls.
- Greet and assist clients in a professional manner.
- Draft, proofread, and edit client correspondence, letters, and other documents.
- Schedule appointments and manage calendars.
- Organize, scan, and electronically file documents.
- Assist with client onboarding and information gathering.
- Prepare engagement letters, transmittal letters, and routine client communications.
- Perform data entry and maintain accurate records.
- Assist staff with administrative projects and office support functions.
- Support bookkeeping and tax preparation workflow as needed.
Qualifications:
Required:
- Strong grammar, spelling, proofreading, and written communication skills.
- Strong basic math and numerical reasoning skills.
- Proficiency with Microsoft Word and Microsoft Excel.
- Ability to compose professional business correspondence.
- Excellent organizational and time-management skills.
- High school diploma or equivalent.
Preferred:
- Prior experience in an accounting, tax, legal, financial services, or professional office environment.
- Experience with document management systems and office technology.
- Associate's degree or additional business coursework.
Skills We Value:
- Attention to detail.
- Professionalism.
- Dependability.
- Initiative.
- Confidentiality.
- Customer service.
- Problem-solving.
- Accuracy.
Application Process:
Qualified applicants may be asked to complete brief assessments involving:
- Business letter drafting.
- Grammar and proofreading.
- Basic math.
- Microsoft Word.
- Microsoft Excel.
To Apply:
Please submit your resume along with a brief cover letter explaining why you believe you would be a strong fit for this position.
We are an equal opportunity employer and value professionalism, integrity, dependability, and a commitment to excellent client service.
To Be Considered For This Position:
Please email the following four items to us:
- One: Your resume.
- Two: Your compensation history and expectations.
- Three: A letter that describes how you fit with us and tells us about your experience and ability as it relates to the above job details.
- Names of software programs you regularly use and your level of proficiency, particularly financial, bookkeeping, and/or tax return preparation software.